Community Holiday Volunteers Needed

Temple Adat Elohim is once again hosting the Annual Community Holiday Dinner on Tuesday, December 25, 2018 in the Social Hall at Temple Adat Elohim. This festive event is open to the entire community.

This dinner could not happen without all of our wonderful volunteers! If you would like to help, after reviewing all of the information on this page, please click the link at the bottom of this email to be taken the Holiday Dinner Sign Up Genius form. After submitting your volunteer request, you will receive a confirmation email. If you have difficulties submitting your volunteer request, please email taeholidaydinner@gmail.comPlease do not call the temple.

Volunteer information:

  • There are a limited number of volunteer spaces available and all volunteers must register in advanceWe are unable to accept unregistered walk-in volunteers on the day of the dinner.
  • Many volunteers would like to serve food. If you were a food server last year, please select a different position so that others may have the opportunity to serve this year. Your help is welcome and makes a difference in many other volunteer positions.
  • With many volunteers, room setup, decorating and cleanup are most successful. You are welcome to volunteer for any or all of these along with one other position. Otherwise, please only sign up for one volunteer position to allow opportunities for as many volunteers as possible.
  • Many of the volunteer assignments have a minimum age requirement. PLEASE check this before signing up. Children under 12 must work with an adult.

The dinner hours are 11:30 a.m. to 2:00 p.m.

Volunteer Opportunities Include:

Monday, December 24th 11:00am – 12:30am

Set Up Room with the TAE Maintenance Staff
15 volunteers (12 or older) –

Join the fun and help get things started by doing some of the important behind the scenes work. During this time, we will be:

  • Setting up the tables and chairs
  • Moving the supplies into the social hall and kitchen
  • Setting up the kitchen supplies
  • Putting up signs
Tuesday, December 25th

Volunteer Sign-in and Guest Welcoming Table
Sign-in volunteers and direct them to their assignments. Welcome guests and direct them to the dinner.

  • 9:15am – 10:15am – 1 volunteer (12 or older)
  • 10:45am – 12:15pm – 2 volunteers (12 or older)
  • 12:00pm – 2:00 pm – 2 volunteers (12 or older)

Decorating
Transform the Social Hall into a festive hall! Open to all ages. Great for families young and old!

  • 9:30am – 10:30am – No limit to number of volunteers – All are welcome! The more the merrier!

Wrap Silverware
Wrap fork, knife and spoon in a napkin and tie with a ribbon.

Table Hosts
Walk around to tables. Sit with our guests and engage them in conversation. Get our guests items if needed.

  • 11:15am – 12:45pm – 8 volunteers (12 or older)
  • 12:30pm – 2:00pm – 8 volunteers (12 or older)

Food Server – Buffet
Serve food to our guests in the buffet line.

  • 11:15am – 12:45pm – 8 volunteers (16 or older)
  • 12:30pm – 2:00pm – 8 volunteers (16 or older)

Food Preparation/Set up – Drinks
Make and put out the coffee, lemonade and water

  • 9:30am – 10:30am – 2 volunteers (adults)

Food Preparation/Set up – Desserts
Cut desserts and put them on plates. Deliver the desserts to the serving table.

  • 10:30am – 12:30pm – 3 volunteers (16 and older)
  • 12:15pm – 2:15pm – 3 volunteers (16 and older)

Food Server – Desserts
Serve desserts to guests.

  • 11:15am -12:45pm – 2 volunteers (12 and older)
  • 12:30pm – 2pm – 2 volunteers (12 and older)

Table Bussers
Walk around the Social Hall. Ask guests if they are done with their meal. Clear their plates and put them in the trash. Get “to go” boxes or foil for guests taking leftovers.

  • 11:15am – 12:45pm – 8 volunteers (8 and older. Those under 12 must be with an adult)
  • 12:30pm – 2pm – 8 volunteers (8 and older. Those under 12 must be with an adult)

Parking
Set out cones and signs, assist guests in parking lot

  • 9:30am – 10:30am – Set up – 2 volunteers (adult)
  • 10:30am – 12:30pm – 8 volunteers (adult)
  • 12:15pm – 2:15pm – 8 volunteers (adult)

Greeter
Assigned to strategic places in the social hall and outside to greet and direct guests.

  • 11:15am – 12:45pm – 6 volunteers (16 and older)
  • 12:30pm – 2pm – 6 volunteers (16 and older)

Gift Table – Set up
Set up the “store” on the gift tables

  • 9:30am – 10:30am – 2 volunteers (12 and older)

Gift Table
Greet people as they “shop” for a gift and help them make a selection. Keep the tables looking nice.

  • 11:15am – 12:45pm – 2 volunteers (12 and older)
  • 12:30pm – 2pm – 2 volunteers (12 and older)

Photographer
Take photos of volunteers and guests before, during and after the dinner.

  • 9:30am – 12:30pm – 1 volunteer (16 and older). Photograph setup and dinner.
  • 12:30pm – 4:00pm – 1 volunteer (16 and older). Photograph dinner and cleanup.

Photo Booth Photographers
We will have a photo booth. Our guests can take a family photo to take home with them in a wonderfully decorated frame. The photographer will take and print the photos on a provided printer.

  • 11:15am – 12:45pm – 2 volunteers (16 and older)
  • 12:30pm – 2pm – 2 volunteers (16 and older)

Photo Booth Picture Assembly & Delivery
Print, frame and deliver guest pictures taken at photo booth.

  • 11:15am – 12:45pm – 3 volunteers (16 and older
  • 12:30pm – 2:00pm – 3 volunteers (16 and older)

Reading Nook/Art Corner
Read a book to children and supervise art projects.

  • 11:15am – 12:45pm – 2 volunteers (12 and older)
  • 12:30pm – 2pm – 2 volunteers (12 and older)

 
Reading Nook/Art Corner
Read a book to children and supervise art projects.

  • 11:15am – 12:45pm – 2 volunteers (12 and older)
  • 12:30pm – 2pm – 2 volunteers (12 and older)

Entertainers

  • Our singers and musicians will entertain our guests!

Clean up
We couldn’t do all of this without a dedicated group to help clean up when we’re done. Take down decorations, tables, chairs, pack up leftovers, clean up kitchen, take out trash.  We need lots of people to help!

  • 2:00pm – 3:00pm – Unlimited number of volunteers (all ages!)

Deliver leftovers – Drivers needed!
Help extend the dinner to others in the community by delivering leftovers to local agencies in Thousand Oaks and/or Oxnard. Please sign up if you are able to drive and drop off food at the end of the clean-up shift.

  • 3:00pm –   4:00pm volunteers with cars (Must be adults or adults with family)

Where should you park when you come to volunteer?
Please park at Dean Triggs School behind Temple Adat Elohim (connected by a staircase) or on a side street in a legal area. Do not park in the Temple lot as we would like to reserve all of these spaces for our guests. Please enter through the doors of the foyer where indicated, and check in at the volunteer check-in station prior to the beginning your shift.

Bring some additional joy to our guests
Please donate Toys / Stuffed Animals / Books – All volunteers are invited to donate a new, unwrapped toy, stuffed animal, or book (new or used in good condition) to give away to children at the dinner (please, no clothes). These items can be dropped off in the temple office until 12/22.

Sign Up to Volunteer